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It can be seen that whether in work or in daily life, capturing and finding information is essential. This helps bring understanding to people and helps us keep up with the changes of society out there. In order to get the right data, there are many steps to go through. From collecting data, receiving and processing it in the most effective way. However, not everyone or any shared office worker has optimal information processing skills. Here are some good tips that Arental provide to you that will help you develop this skill in the best way.

The collected information needs to be sorted and processed logically.

1. Know how to categorize information
1.1. According to the receiving channel
Currently, there are many channels and many sources that perform well and quickly in updating information. However, not all source channels are official and correct. There are different types of channels, such as based on social relationships between superiors and subordinates, colleagues and people around. Or from the means of sending - receiving through direct text, non-verbal information.

Especially with the current technology era, social networks also provide a significant amount of information. Therefore, it is necessary to know how to select information intelligently to avoid mistakes.

1.2. According to the nature of time
Shared office staffs in Ho Chi Minh City need to capture information accurately and specifically in terms of time when working. This helps limit the mistakes in the process of reporting and implementing large projects. Includes legal or socio-economic information sources. At the same time, practical information related to the performance and implementation of management decisions of units under agencies and organizations. Besides, there are also the feedbacks, opinions and aspirations of customers.

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Traditional sorting rules can be followed to make searching more convenient.


1.3. According to the nature and characteristics of use
Need-to-know, must-know and should-know information needs to be clearly divided and defined. Not only helps us control the amount of information overload, but also orients how to handle it most effectively. Become more proactive, have an overview of the problem. Therefore, it is necessary to know how to select information intelligently to avoid mistakes.

2. Stick to the fundamentals
2.1. Synchronize according to the consistent process
If the input information is arranged and divided in a clear and scientific way, it will help the processing process be faster. Consistency is extremely important in the process of handling and checking when there are errors. In addition, it is necessary to ensure that the principle of information processing is in accordance with the consistent process and regulations. This helps the process to remove information that is not guaranteed to be truthful, objective and does not meet the criteria. Easier to create hypotheses to provide settlement measures.

Update the information continuously and categorize the corresponding items to avoid confusion.

2.2. Be careful in referencing
Referring to information from unofficial sites will cause great damage. Data errors make processing difficult and cumbersome which leads to the deviation from reality of the business reports. Therefore, not having the right orientation will cause financial and mental losses. Moreover, the exploitation of information from virtual subjects can cause internal information to be leaked, or even worse, hackers to break into the security system.

3. Information requirements
3.1. Sufficient, suitable
Your information processing skills will achieve high results if you know how to choose wisely and intelligently. Information must be suitable and relevant to the nature of the work in process. Besides, there must be legitimacy in related aspects. At the same time has the value of use to serve the requirements of the job. Information in the receiving stage must be complete and reflect all sides of the problem.

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The information immediately upon receipt should be checked for quality as well as layout.

3.2. Timely
If you do not want to become outdated, updating information needs to be done regularly and continuously. The information should be new and reflecting current issues. Avoid being neglective thereby receiving the flow of old and outdated information. Update from the trusted media, reputable entities or from verifiable sources.

3.3. Ensure the confidential requirement
Internally personal data is generally not made public in most respects. For example, the related case of technology know-how or quarterly and annual revenue figures of companies. Information that is not allowed to be published on a large scale according to the regulations of the state and the organization. This helps secure internal documents, improving the privacy of that business.

Confidential information should be strictly controlled according to general regulations and designated storage places.

Key information processing skills will help freelancers or employees of small businesses renting a shared office to practice a more professional and proficient working style. Sharpen your mind in collecting data and processing information quickly. From there, future advancement also becomes easy.